Get bush ready

• Consult BushTel
• Enrol new staff in the Remote Engagement Essentials Workshop

Collaborate with other levels of government

• Collaborate with the NT Government, Local Government and Non-Government service providers.
• Coordinate your preparation by checking what other programs and services are in the community; what is currently happening and who is visiting

Decide if the visit is needed

• Think about whether this intended visit is actually necessary.
• Could you call and speak over the phone?
• Could you postpone the trip until other service providers with a common goal are visiting the same community?

Get the community ready

• Work with the community and talk to people who know the community to confirm stakeholder availability to meet before you travel.
• If community stakeholders agree that you should visit to meet with them, it is time to engage the Aboriginal Interpreter Service.
• Meet and brief the interpreter on the reason for your visit to allow them to prepare for the meeting.

Visit the community

• When you visit the community and have your meeting, make sure to share information, get input from everyone involved and record issues.
• Be visible and transparent to ensure people are aware government agencies are in town and the reason why.

Record decisions from the meeting

• Be sure to record key points from the meeting, especially any decisions that are made.
• When the meeting is finished, use your notes to debrief with the interpreter and ensure the meeting has been accurately recorded.

Report back

• Feed information into relevant electronic systems.

Advise the relevant agency

• Share the information and decisions with appropriate agencies relevant to the project.

Get back to the community – Close the loop

• It is extremely important to contact the community and stakeholders and advise of any outcomes or progress.
• Closing the loop in this way builds trust in stakeholder relationships and keeps communities informed.